Events like the current weather situation remind us that it is better to be prepared rather than try to figure things out after the event.
Over the years we have seen many events which have meant businesses can’t access their systems or even their offices. Events such as the Christchurch earthquakes or major power outages such as the ones in Auckland in the late 90’s have had a huge impact on business. One of the critical business functions which is affected in this scenario is payroll.
Do you have a business continuity plan for your payroll? What if you can’t get into your office next week?
Apart from the obvious of making sure you have:
- Current backups (stored off-site)
- An offsite copy of the software you use if it is on a PC or access to a copy.
- If you are using a cloud-based payroll, have you got access to an internet connected device which you can use. This is one of the many benefits of using a cloud-based system over a pc.
- A record of your passwords for both the payroll, your internet banking and even the IRD website.
- A list of who the account signatories are and how to contact them in case they need to approve payment.
- A list of current staff and their contact details in case you need to advise them what’s happening.
There are many other aspects of running a business which could be impacted by an event like this. The key is to take the “insurance” approach and plan for the worse even if it never happens.
Running a small or medium-sized business keeps you busy. You know you should plan for a disruption, either whether a major earthquake, weather event or a minor power cut. However, you struggle to find the time to do so.
Civil Defence has developed a simplified guide and tools to help you get the essentials in place. No complex planning or terminology.
Find out more here….